Financial Bookkeeper

Job Description/Job Title:  Financial Bookkeeper

Reports To:  Executive Director for Day-to-Day Operations

Position is Part-Time (8-15 hours/week)

General Job Description:

The bookkeeper is responsible for the financial bookkeeping of the non-profit organization.  Includes all ministries of Community Care’s Operating, Rental, Capital, Donations, and Weekly Sales for: Resource Center, Community Thrift, Hannah’s House and Grace & Mercy Transitional Housing, Corporate Office

Job Requirements:

The position requires about 10-16 hours per week; work at Corporate Office, 107 W Wabash St., as well as picking up materials from Resource Center and Community Thrift. A background check will be required.

Responsibilities:

• With direction from the Executive Director, the bookkeeper balances and reconciles all accounts monthly.
• Assists in counting and recording weekly deposits and donations.
• Tracks assistance and processes all bill payments.
• Turns in monthly payroll hours/salary off time tracking software to Ministry Works
• Along with Ministry Works Payroll processing, Logs payroll (FITW, FICA, State etc.) with appropriate agencies and records in QuickBooks.
• Determines and handles child support and garnishments of employees per state regulations.
• Tracks and reconciles petty cash accounts.
• Receives weekly sales money from Community Thrift and verifies amounts and records in QuickBooks. Utilizes Square for credit card purchases.
• Figures sales tax and pays the state monthly for all Community Thrift sales.
• Receives residential program fees/funds and records each resident’s income and expenses in QuickBooks and/or Excel.
• Manages resident Recovery Works reimbursements with tracking disbursements.
• Balance investments and record in QuickBooks.
• Balance property management statement and record in QuickBooks.
• Does weekly checks on PayPal Accounts and ensures money moved to bank account and proper thank you recognition is made to donors.
• Provide monthly reports on available funds for The Community Care Board meetings.
• Work with Ministry Works Payroll Processing to produce and report annual tax reports (W-2’s, 1099’s, 5578 etc.)
• Keep records for annual audits (worker’s comp, etc.).
• Produce new employee and independent contractor reports as well as Vantage Clients.
• Annual filing personal property taxes with Wells County Courthouse
• Records/tracks donations and produces annual tax donation Thank You letters for all donations as well as Thank You letters for each donation received.
• Maintain Employee Files
• Performs other duties as required.
• Keep watch on bank balances to ensure solvency and not bounced checks.

 Additional tasks:

• Write checks and pay all bills on time for Resource Center operations
• Address envelopes and/or create mailing labels as needed
• Necessary financial filings with the Federal and State Governments
• Maintain financial filing cabinets
• Attends Staff Meetings
• Works with CPA for annual 990 creation

Skill Set Required:

Experience with QuickBooks, Basic computer knowledge, Microsoft Office to include Word, and Excel. Must have a willingness to learn new software; willingness to use QuickBooks; knowledge of finance and accounting; ability to analyze financial data and prepare financial reports; willingness to work a flexible schedule; Ability to work in a confidential work environment with sensitive information. This Individual needs to have the confidence and trust to handle large sums of money and making bank deposits. Needs to be bondable. Must have a pleasant personality and ability to interact with and assist clients, residents, and volunteers.

Website: www.ccnei

Facebook: Community Care of Northeast Indiana, Community Thrift – Bluffton, Grace and Mercy Transitional Housing

If interested, Email Resume to christine@cc-wc.org or office.communitycare.wc@gmail.com